A hybrid event is a combination of in-person as well as digital event and it’s one of the most innovative events out there where people can participate both physically as well as remotely. So, how do you execute a perfect hybrid event? You should need AV equipment rentals for that. Here are some critical audio-visual tips for your next hybrid event.
Hybrid Event AV Tips
Quality Is Everything
When choosing the right audio-visual equipment for your hybrid event and even other technological products in general, you have to choose quality over everything. If you’re someone who regularly hosts these types of events, then it might be better to invest in products and equipment of your own rather than renting them over and over again. This is going to be way better.
If you want, you can also trade different equipment with other event holders in the same niche. They can use yours and you can use theirs. It’s a fair and very appropriate barter. But what you want to take care of is the quality. The equipment can’t be low-quality.
You will be hosting an event that will likely have a huge presence thanks to it being hybrid, so you really have to ensure that you’re choosing equipment that delivers a crystal-clear voice and picture quality.
Lighting Matters
Another thing that matters the most when it comes to winning tips for audio-visual in hybrid events is the lighting. It may not be as significant to the people who are there in person, but for your digital audience, you need it to be production-level great.
Your hybrid event lighting should perfectly illuminate the presenter as well as all of the content that is being displayed. That is going to make for a successful and smooth hybrid event. Can you imagine hosting a hybrid event and someone can’t even see you or what you’re presenting clearly? It will be disastrous.
Connection Is Everything
For the first time, this connection doesn’t have anything to do with the audience, in a way, and everything with your internet and bandwidth. Since you’ll be hosting a hybrid event, there will be digital access to the event too and people from a lot of places will attend it.
Well, this means that you’ll need a very good internet connection with a significant bandwidth to ensure that there isn’t any lag in the event and that everyone can hear and see everything clearly and without any disruption. If your internet connection is good, then you can build real-life connections too with this event. It’s the second quarter of the 21st century. If you don’t have the internet requirements ticked, then what is the point?
Keep It Authentic
Mostly, digital events can seem very detached because of their nature of being on a computer screen. It seems like you can’t get into the presenter’s head and take it apart with your own theories. A lot of people believe that you can only do it in in-person events.
Well, that is not the case and if you have stellar audio-visual production and ways to engage, then you can make everything work. You can host online interaction sessions with virtual reality or even go for online workshops to really have everyone immerse themselves in this event. Hire an event production company MD that will create a proper plan to cater to the in-person and virtual audience.
Do Sound And Visual Checks
This is something that you have to do before the event and you have to do it again and again. Audio and visual checks are things that you can’t turn a blind eye to. Everything has to be fluid and in tune with everything else.
You can’t expect everything to be fine on the day of the event if you’re not doing checks. This is kind of like a rehearsal, but even more in-depth, because if you get this wrong, then your whole event will be on the line.
Double Check Everything
This is also something that falls in line with regularly checking your audio-visual equipment and ensuring that they’re all juiced up and ready to roll for the hybrid event. You have to check all of the connections, the wires, the extensions, the plugs, and ensure that everything is ready and plugged in and ready to make the event shine.
One wrong turn and things can fall down like a house of cards and you don’t want that to happen. This is going to be a loss for you, so just make sure that you check everything over and over again. Indoor events are easier, but if your event is outdoors, you should consider tents and other protection for the equipment and the in-person audience.
How Many Cameras Do You Need?
Since this is a hybrid event and it is fancier than a group digital call on your computer with your small in-screen camera, you have to take this detail into account too. You have to get the number of cameras down before you do anything else.
You’ll need cameras that will face you from different angles as well as even a panning camera that will take different angles of the audience as well as other presenters. So, this is going to be something that you will have to make an inventory of if you want to make your hybrid event successful and more engaging.
Mics Are On, Right?
One of the most important factors of a hybrid event is the mic. You know those glitches when someone just can’t hear your voice, especially when it’s a digital event? Well, you can’t let that happen, especially when it’s a hybrid event and everyone is looking at you.
Your voice should be crisp, clear, and audible in the best way. So, you have to have really good mics for that. You can go for a clip-on mic or you can even go for a podcast or wireless mic to really get the whole event going.
Have A Tech Team
If you’re hosting a hybrid event, then you need to have a technical team on hand. Not having a technical team for your hybrid event is like forcing a car to run on empty. It is not going to turn out well. You need to have people behind the scenes taking care of things like sound check, mics, and the connectivity of everything.
You can’t just expect everything to go smoothly just because you have rehearsed everything and checked it. You need to go further and have someone check everything in real time too.
Test Run, And Then Roll
You can also do a mock hybrid event test a day or two before the actual event. This is basically a really fun and foolproof way of seeing that everything is ready to go and you can even have a mock digital audience to really get into that event experience.
This will allow you to do a test run of sorts and then you’ll know exactly what to do on the day of the event. You’ll be able to see how everything is going in real time and that’s great.
Conclusion
Hybrid events ride on audio-visual presentation. It needs to be near perfect. So, with these tips and AV rentals Maryland, you can now host your next hybrid event and let everyone be wowed for real.
